Contract Administrator

The Contract Administrator serves as a key liaison between Project Management, hotel stakeholders, external contractors, and the Fixed Assets Accounting team. This role supports capital projects ranging from equipment purchases to large-scale renovations and acts as a central source of truth for all contract and project-related documentation.

Act as the main point of contact between project managers, hotels, contractors, and accounting teams.

Manage contracts across the full project lifecycle, ensuring compliance with terms and company policies.

Track and maintain documentation for capital projects, including contracts, change orders, invoices, and approvals.

Support the execution and close-out of capital projects, from procurement to renovations.

Coordinate with Fixed Assets Accounting on capitalization, cost tracking, and financial reporting.

Monitor project progress and help resolve contractual or administrative issues.

Maintain organized, accurate project records for all stakeholders.

Strong attention to detail and excellent organizational skills.

Ability to manage multiple projects and competing priorities.

Clear communication skills and experience working cross-functionally.

Background in contract administration, project coordination, or capital projects (hospitality, construction, or engineering preferred).

Experience with documentation management and basic financial or accounting coordination.

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